UChicago Travel

Find information on booking, discounts, policies, and forms for University business travel and special events.

Policy Changes and Updated Guidelines for Staff Travel and Purchasing

As University leadership continues to focus on the long-term financial health of the University and respond to the immediate fiscal needs resulting from the COVID-19 pandemic, I am writing to share updates on cost-saving best practices and staff policies related to travel and purchases. Additional information will be provided on our year-end 2020 financials and trajectory for the current fiscal year in the coming weeks.

The financial challenges created by the COVID-19 pandemic have been significant. While travel and entertainment expenses remain very limited in the current environment, additional non-personnel cost-savings steps are required. After thorough review and deliberation, the following cost-saving measures will take effect immediately for staff. Please refer to the University’s updated Policy 1202: Business Expense Management page and corresponding FAQs for more details. Unit leaders may implement similar guidelines for their entire unit (i.e., applicable to staff, faculty, and others) as required for budgetary purposes. Read More...

Coronavirus Updates

The University is continuing the suspension of University-sponsored international and domestic travel until further notice. The U.S. State Department and Centers for Disease Control and Prevention are continuing to advise avoiding all nonessential international travel due to widespread ongoing transmission. For the latest on travel guidelines, visit UChicago’s Coronavirus Updates website.

Guidelines and restrictions for in-person activities varies based on many factors. For more information, please visit the UChicago Forward website.

Please click here for a link to the most often asked questions and answers related to travel and meetings.

Fox World Travel Portal

Your resource for:

  • Making airline, hotel, and car rental reservations
  • Researching University preferred hotels
  • Seeking visa/passport advice
  • Guest travel requests
  • Concur training and FAQ's
  • Travel Policies and more...

Fox World Travel.GIF

Travel Program Overview

Employee travel must be reported through the GEMS system.

UChicago Guest Travel Airline Ticket Request Authorization

Guidelines for Planning, Negotiating and Conducting Contract Review for Hotel and Event Agreements

Preferred Hotel Master Group Agreement