GEMS Program

The GEMS program is the University’s expense management solution that streamlines the method in which employees are reimbursed for their business expenses. It is comprised of a web-based application (GEMS system) that works in conjunction with the University’s corporate credit card, the GEMS card.

Coronavirus Updates

On March 10, the Provost’s Office announced that “The University is suspending all nonessential international and domestic University travel” and “suspending University-sponsored events and gatherings of more than 100 people effective immediately through April 15.”

Please click here for UChicago Covid-19 travel advisories and updates.

Please click here for a link to the most often asked questions and answers related to travel and meetings.

GEMS System

All University employees (with the exception of student employees) have access to the GEMS system.  This access allows University employees to be able to plan trips through the online booking tool, reconcile card expenses and request reimbursement for out-of-pocket business expenses.  Student employees are not granted access to the GEMS system as all student reimbursements should be submitted through ServiceNow.


The card provides authorized faculty and staff with a convenient method of procuring and paying for small dollar purchases and travel expenditures.