GEMS Program

GEMS Policy Change

Beginning January 1, 2023, unreconciled GEMS card expenses older than 60 days will result in suspension of GEMS card (this previously happened after 90 days), and unreconciled GEMS card expenses older than 90 days will result in expenses being considered taxable income to the employee (this previously happened at 120 days).

New Concur User Interface...Next Generation

New Look for GEMS

The continued evolution of the Concur Expense user interface experience is the result of thoughtful design and research that provides a modern, intuitive and streamlined experience for creating and submitting expense reports.

When is it coming?

The Next Generation Expense User Interface launched on October 1, 2022.

What exactly is changing?

While changes can be seen throughout the product, the primary updates are being made to allocations, itemizations, and attendees. Specific pages / activities include:                                                                                                       Read More

The Retirement of the Fax Interface

The Fax interface for uploading images and attachments to expense reports will be retired as of October 1, 2022.

Are any icons being removed or altered? If so, why?

Yes, a number of icons have been removed and replaced with cleaner error messaging. By removing the icons, a cleaner space was created that allowed for clearer text and direction to guide the user through exactly what needs to be done to complete their expense report.

This information is now available on the University of Chicago’s intranet site. If you are a UChicago academic or staff, please click on the following link to find more information:

https://intranet.uchicago.edu/tools-and-resources/travel-and-expenses/gems-program