Procurement Services

Procurement Services provides integrated solutions to enhance the University's Procure-to-Pay experience. This includes establishing contracts, creating purchase orders and administering the credit card program, travel services and other specialized campus programs.

In the Spotlight 

Coronavirus Updates

Procurement:  Please click here for a link to the most often asked questions and answers related to general procurement.   Click here for a link to the most often asked question and answers related to procurement of products for resumption of campus operations.

Travel:  Please click here for UChicago Covid-19 travel advisories and updates and click here for questions and answers related to travel and meetings.   

Uniform Guidance

The University’s implementation of the Uniform Guidance Procurement Standards became effective July 1, 2018 in conjunction with updated federal government regulations.

The federal government has recently issued clarifying guidance regarding formal competition thresholds.  Based on these clarifications, the University is able to adopt a new $250,000 threshold for the requirement of Formal Competition (an increase from the current $150,000).  The new limits governing our procurement processes (and associated documentation requirements) are highlighted in the table below.

Beginning on October 1, 2020 the following changes will be made to our procurement thresholds:

Previous New Procurement Method Documentation Requirements
$0 - $10k $0 - $10k Micro-Purchase Documentation of price
$10k-$150k $10k-$250k Informal Procurement Documentation of competition, price reasonability or sole source justification
>$150k >$250k Formal Procurement Competitive proposals (or sole source justification) – proactively engage Procurement Services

Launching Supplier Onboarding Tool 

The University of Chicago has selected the PaymentWorks cloud-based software tool to both automate and strengthen controls related to the supplier onboarding process.  Using the PaymentWorks system, suppliers will submit their business information by completing an onboarding profile.  Once the profile is created, suppliers are responsible for maintaining and updating their profile information via the PaymentWorks tool.  PaymentWorks verifies the TaxID and address(es) provided in the profile in addition to performing sanction list searches.  Suppliers must receive an email invitation from The University of Chicago in order to access the PaymentWorks system; there is no charge to suppliers to use the system.

As part of the launch of the tool existing University of Chicago suppliers will be sent an email invitation to register business information through the tool.  The email invitation will be sent from “The University of Chicago (via PaymentWorks)” with the subject line: “The University of Chicago  – New Vendor Registration.”  Inviting existing suppliers to register through the PaymentWorks tool will allow the University to validate their current business information against our existing supplier master file data and allow suppliers the ability to update their business information online going forward.

Onboarding of all new suppliers to the University of Chicago will be done through the PaymentWorks tool. 

If you should have any questions, please contact the Shared Services HelpDesk at 2-5800 for assistance.

Additional information about PaymentWorks can be found at: https://www.paymentworks.com/

View the news archive for past announcements.