Types of Purchase Orders Available
In order to purchase goods or services, a department must submit a properly completed and approved BuySite requisition. Upon approval of the requisition, a University Purchase Order will be issued to a vendor. University Purchase Orders can be of the following types:
Regular Purchase Orders:
BuySite, the University's web-based, electronic purchase order system, is an application for creating, submitting, approving and tracking the status of purchase orders. BuySite, which uses a shopping cart methodology, allows users to select merchandise, review what they have selected, make necessary modifications or additions, and submit a request for the purchase of the merchandise in the cart. Users can shop for items by:
Other features include cart editing, requisition history, favorite's management, PO tracking and email notifications. The purchase order number is identified by having the initial "G" letter designation followed by a six-digit number.
Standing Purchase Orders:
This Purchase Order is issued for a period of time, beginning and ending dates are specified, and covers multiple purchases of a particular commodity or group of commodities, as well as providing for varying quantities as needed throughout the period of the purchase order. The purchase order number is identified by having an initial "U" letter designation, followed by a six-digit number. Once issued to a vendor, this purchase order allows the department to order directly from the vendor the materials or service as needed and described in this purchase order. Standing purchase order requests should be limited by the user to those situations whereby multiple purchases of supplies, at least 20 occurrences, are likely to be required during the period of time of the order. An estimated dollar value that you intend to spend for that time period must be indicated on the requisition.