Check Request/ePayment

The University of Chicago has several payment options that do not require the issuance of a Purchase Order. The most common methods of requesting a payment are:

Entertainers and Performers

Entertainers and Performers receive unique payments. They can provide service as individuals, groups or ensembles.

Honorarium

A payment, which is primarily intended to confer distinction on or to symbolize respect, esteem, or admiration for the recipient.

Human/Research Subjects

A nominal fee paid to an individual to participate in a research project, survey or study.

Medical and Health Care

Payments made to physicians or other suppliers or providers of health care services in connection with medical assistance programs, or health, accident and sickness insurance programs must be reported at calendar year end to the Internal Revenue Services on IRS form 1099MISC.

One-Time Lecture/Speaker Fees

A payment to a non-employee which represents compensation (fee charged by the person) for services for which a one-time lecture is given by a visitor before a class or an audience.

Prizes and Awards

A reward or gift of money for success in competition, for past services rendered, or other scholastic achievement.

Royalty, Permission and User Fees

A payment made to an author, artist, composer or company for each copy of their work that is sold by the University or to an inventor for each article sold under a patent. Also included are payments for the right to use other intangible property such as copyrights, trademarks, and trade names.

Petty Cash Reimbursements

Petty cash is a small amount of discretionary funds in the form of cash used for expenditures where it is not sensible to make the disbursement by check or GEMS.

Travel Reimbursements

Travel reimbursements are defined as payments to individuals for reimbursement of expenses incurred while traveling on University related business.

Travel Advances

A travel advance is defined as funds paid to an individual or entity for anticipated cash expenditures to be incurred on behalf of the University.

Electronic Funds Transfers

An expedited disbursement via electronic transfer.

University Check Cancellations

Financial Services is responsible for the replacement of lost, misplaced, or destroyed University checks that are less than one year old. Stop payments, check cancellations, and reissuances may be requested by completing a Departmental Check Cancellation Form. For more information, please refer to the Instructions for Completing Check Cancellation Request Form.

Lost, misplaced, or destroyed University checks that are greater than one year old are considered unclaimed property and are managed by Financial Services.

For additional information, see University Policy 2703, Reissuance of Forged, Lost, Misplaced or Destroyed Checks.