The University of Chicago

Financial Services

  

Procurement and Payment Services

Paid

Procurement and Payment Services is dedicated to serving the University by providing support and assistance in the areas of buying and paying for goods and services. Our primary responsibilities include: contracts, purchase orders, invoice payments and reimbursements, credit card operations, travel services and other specialized campus programs.

In the Spotlight

Audit of AP Payments by Broniec Associates

Broniec is actively performing a contingency based recovery audit of the AP payment records for FY13 to FY15.

Uniform Guidance

The University has delayed the implementation of the Uniform Guidance Procurement Standards until July 1, 2017 as provided by the waiver of the procurement rules stated in COFAR FAQ, Section 110-6, released November 26, 2014.  In the interim, the OMB Circulars will apply to grants and cooperative agreements.

Notice to Suppliers: Fraudulent Purchase Order Email Activity

We want to alert you to an active email scam involving purchase orders and request for product quotations that purport to originate from The University of Chicago but are in fact fraudulent.

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GEMS Best Practices

If you've logged into the UChicago GEMS website in the past few weeks, you've had the chance to experience our new expense reporting site, hosted by Concur. The new site helps simplify the reconciliation and reporting process with new tools and a clean, user-friendly interface.

In addition to the site's makeover, we're providing users with some tools and reminders on GEMS Best Practices — a list of guidelines and advice meant to save you time and help ensure accuracy.

A few GEMS Best Practices include:

Avoid submitting multiple expense reports – create one expense report and continue to add transactions to it throughout the month. Travel should be reconciled and submitted for approval within 30 days of purchase – this includes airfare, hotel deposits, conference registrations, etc. Supporting documentation should be well organized – scanned receipts should be legible and all facing the same direction.

View all of the GEMS Best Practices here, or download this helpful [PDF] and post it at your desk.

If you have any questions about GEMS Best Practices, please contact [pps@uchicago.edu].



 



 

 


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