Policy 1503: Facsimile Signature

Subject Area: Cash
Responsible Office: Financial Services
Sponsor: Chief Financial Officer
Originally Issued: December 1991
Revised: August 1997, January 2010
Refer Questions To: Dana Earles, 773-702-1958

Purpose: To facilitate the signing of checks when manual signatures are impractical.


  1. Use of facsimile signatures is restricted to University's payroll and general operating accounts checks less than $250,000.
  2. The control and use of signature stamps and plates rest solely with Financial Services.
  3. The designated facsimile signature will be the Chief Financial Officer or the Associate Vice President for Finance.