The University of Chicago

Financial Services


1211 Gifts Based on University/Employee Relationships

Subject Area: Procurement/Disbursement
Responsible Office: Procurement and Payment Services
Sponsor: Chief Financial Officer
Originally Issued: April 1994
Revised: March 1997, June 2005, February 2010, July 2014
Refer Questions To: Ronald Welin, 773-702-4230

Purpose: To specify the type of gift that may be made to a University employee or an employee's immediate family from University funds.


The following modest, $500 or less, non-cash gifts (or Gift Cards of $100 or less) are allowed under this policy. Non-cash gifts greater than $500 must be approved in advance by the Associate Vice President for Finance. Approval for non-cash gifts greater than $500 will be granted only in rare and exceptional cases. Any requests for exception must be submitted prior to expenditure of University funds.

Following are examples of acceptable gifts based on University/Employee relationships:

Expenses for gifts based on University/employee relationships must be charged to an unrestricted Financial Accounting System account (Ledger 2 or 4) using subaccount 9907, Non-Cash Gifts to Employees and Others.

The following gifts are not allowed under this policy.