Financial Systems
There are many Financial Services Systems that you may need to interface with in your position. The most commonly used systems include:
- ACCTS - The Accounts Create and Cost Transfer System (ACCTS) is an on-line program that allows a department to create its own accounts (limited to FinServ and LBC staff), and to enter journal entries, expenditure transfers, and indepartmental orders.
- Adminet - The University’s primary resource for all administrative and management resources.
- Buysite - The University’s web-based ordering system for creating, submitting, approving and tracking the status of orders. Buysite can manage purchase orders and Campus Computer Stores orders (Form 62’s); orders placed through BuySite are W orders (replacement for the current U orders) and/or DE orders (replacement for the current Form 62, DP).
- ESS - Employee Self Service is a tool available to all current University employees that have a CNet ID. You can use ESS to view your pay stubs, view prior year W2s, update your Federal Tax Withholding, enroll in direct deposit and update your personal contact information.
- FAS - The University’s Financial Accounting System (FAS). Please email us for access.
- GEMS - The University’s web-based expense management system designed to assist employees with the reimbursement of business expenses. It has replaced Travel expense vouchers, DPV’s and any previously existing credit card programs.
- PETS - The Payroll Expense Transfer System allows a user to initiate and submit payroll expense transfers using a web-based interface. Submission of transfers through PETS eliminates the need to complete a paper form (UPP 103) while maintaining the appropriate approval process.
- TRACS - TRACS is the University’s database system for tracking proposals submitted by faculty to federal and non-federal agencies, as well as for awards made in response to those proposals. Potential users must have a CNetID and CNetID password, and must request access from the University Research Administration.
- UChicago Time - This is a web-based system used to track employees’ hours worked as well as manage their paid time off awards and balances.