The University of Chicago

Financial Services


Travel Reimbursement

Travel reimbursements are defined as payments to individuals for reimbursement of expenses incurred while traveling on University related business. University travel is defined as business conducted greater than 50 miles from the University’s campus. Travel for all non-employees should be reported on a Travel Expense Voucher. Employee travel must be reported through the GEMS system.

Getting Reimbursed

Travel can be reimbursed at the completion of the travel via the electronic printable version, or the paper version which can be obtained from the sponsoring department.

How to Complete an Electronic Travel Expense Voucher
How to Complete a Paper Travel Expense Voucher
How to Complete a Travel Expense Envelope (form) (short form)

The GEMS system is the University’s expense management solution that streamlines the method in which employees are reimbursed for their business expenses. It is comprised of a web-based application (GEMS system) that works in conjunction with the University’s corporate credit card, the GEMS card.

Financial Policies
Financial Policy 1202
Financial Policy 1214