Procurement and Payment Services
Procurement and Payment Services is dedicated to serving the University by providing support and assistance in the areas of buying and paying for goods and services. Our primary responsibilities include: contracts, purchase orders, invoice payments and reimbursements, credit card operations, travel services and other specialized campus programs.
In the Spotlight
2011/2012 FISCAL YEAR-END CLOSING SCHEDULE
Process Change for Bookstore Purchase Orders
Beginning on Monday February 20, 2012, a new process for management of BuySite purchase orders for the Barnes and Noble Campus Bookstores will go into effect:
- Barnes and Noble purchase orders will need to be created for the value of the merchandise being purchased – a 10% tolerance will be allowed
- The individual picking up the merchandise at the Bookstore will be asked to provide identification and sign for the receipt of the merchandise
Full details regarding these changes are provided in this attached [Memo].
Please remember the GEMS card remains the preferred purchasing method for the bookstores. BuySite purchase orders should only be utilized when a GEMS card transaction is not possible.
New Electronic Payment Initiative
Procurement and Payment Services has partnered with JPMorgan Chase to provide new electronic payment options of ACH and credit card to the University's suppliers. This will provide suppliers with real-time access to their funds, including payment details and downloadable remittance information, via a secure, online portal.
If you receive a supplier inquiry or have any questions or concerns regarding this program, please contact Roberto Ramirez (773-702-9604), Procurement and Payment Services, for supplier enrollment assistance. Additional information about the supplier enrollment campaign is provided via the FAQ.
Recent Change to Open Skies Agreement for Travel to Europe
The Fly America Act affects which airlines you are allowed to utilize when traveling on U.S. federal grants and contracts.
Recent international treaties referred to as "Open Skies Agreements" provide a limited exception to the Fly America Act. In the United States-European Union Open Skies Agreement, travelers may use a U.S. flag airline or any European Union (EU) airline when traveling from the United States to EU countries.
The following link Fly America Act provides updated information on the federal regulation.
View the news archive for past announcements.
