Outgoing Subawards Training
University Research Administration and Sponsored Award Accounting presented two sessions focused on the administrative management of outgoing subawards under University sponsored awards. The sessions included valuable input from key department administrators.
Life Cycle of a Subaward
These materials cover the subaward process from proposal preparation to subaward execution. Topics include the overall lifecycle of a subaward, key terms and definitions, and guidance and best practices for proper development and administration of a subaward.
These materials cover subrecipient monitoring, that is, the process for monitoring the subrecipient's compliance with the subaward's terms and conditions. Both central and department administrators play a critical role in supporting our Principal Investigators in these monitoring activities. The University process includes monitoring steps put in place before the subaward is issued and followed throughout the life of the subaward until closeout. Topics include an overview of regulatory requirements, subrecipient risk assessments, budget and expense tracking, and invoice review and payment processing.
NIH Institutional Training Grants: Annual Closeout Process
The National Institutes of Health (NIH) will award Ruth L. Kirschstein National Research Service (NRSA) institutional research training grants (T32, TL2, T34, and T35) to eligible institutions to develop or enhance research training opportunities for individuals, selected by the institution, who are training for careers in specified areas of biomedical, behavioral, and clinical research. These grants provide great opportunities for our pre-doctoral and post-doctoral trainees but also come with specific regulations for the accounting of the costs associated with supporting trainees appointed to these grants. Trainees are appointed as identified by the Principal Investigator and their appointment periods often do not coincide with the budget periods of these grants. The NIH does allow us to “reserve” certain budget categories used to fund a trainee’s entire appointment period, that is, for those costs expected after the budget period. This training is focused on the unique aspects of these awards, the proper accounting for these trainee costs extending beyond a budget period, and the closeout process.
Sponsored Award Accounting - Accounting Primer
To work in Sponsored Award Accounting, individuals need to have some technical accounting skills. This accounting primer is intended both for individuals with and without a formal accounting background. The benefit of the Primer to the individual with an accounting background is that it will describe accounting entries that are unique to Sponsored Award Accounting, of which some may not be in accordance with GAAP (Generally Accepted Accounting Practices). For the individual without a formal accounting background, the Primer will provide some very basic accounting instruction that will allow an individual to understand the concepts of the balance sheet and debit and credit accounting entries. The Primer's instruction combined with taking one or two formal introductory accounting classes should equip an individual with the accounting skills that are necessary to perform their Sponsored Award Accounting job duties successfully.
Although it was originally intended to assist individuals in central sponsored award accounting, it may also be helpful to departmental administrators responsible for grants and contracts.