Billing and Collections

With some exceptions, Sponsored Award Accounting (SAA) is responsible for invoicing awarding agencies for award payments. Exceptions include nonfederal clinical trial contracts and some awards that require detailed information that is not available in SAA.

The terms and conditions of an award contain the requirements for invoicing and how frequently this should be done. Typically invoices are sent out on a monthly basis. Invoices are prepared from expenditure ledgers at month end. SAA also performs the collection function and follows up with agencies for payment of our invoices.

Departments should be contacting SAA if they are not receiving copies of invoices that are sent out, if they are contacted by an agency about a billing problem, or if an invoice needs to go out immediately.