The University of Chicago

Financial Services

  

FAS Maintenance

Steps To Becoming an Account Administrator and/or Authorized Signer

Requests to become an Account Administrator and/or Authorized Signer are now processed through the Authorized Signer and Account Administrator ID Request (ASAAR) link within the ACCTS module. Full instructions on how to request IDs through this application are available by clicking the Help icon within the ASAAR application or by clicking here.

To Add, Change or Delete an Account Administrator and/or Authorized Signer

If the request is to add, change or delete and Account Administrator (AA) and/or Authorized Signer (AS) from a few accounts (e.g. request is 10 changes or less), please contact:

For ledger 1,2, and 4 accounts a current account administrator should send an email requesting the change to genaccounts@lists.uchicago.edu.

For ledger 5 and 6 (grant/contract accounts) a current account administrator should send an email requesting the change to their respective Post Award Administrator (PAA).

For ledger 6 (gift accounts), 7 and 9 accounts a current account administrator should send an email requesting the change to giftaccounts@uchicago.edu.

For ledger 8 accounts a current account administrator should send an email requesting the change to Claire Mueller, Debt and Capital Asset Accounting Manager at cmuelle2@uchicago.edu.

If the request is to add, change or delete an AA and/or AS from multiple accounts (e.g. request is 10+ changes or impacts restricted and unrestricted accounts), please contact finserv-adminsign@uchicago.edu.

 

To Add a New FAS Account

Departments which do not have access to the Account Create feature in ACCTS may request a new account by completed a New Account Form and returning to the respective email address listed above in the "To Add, Change or Delete and Account Administrator and/or Authorized Signer" section.

Complete a New Account Form - Ledger 2, 4, 7, 8 and 9

Complete a New Account Form - Ledger 5 and 6

_____________________ 

For general questions about FAS account maintenance contact genaccounts@lists.uchicago.edu.

Useful definitions:

Account administrator - Person responsible for an account who is authorized to receive monthly FAS ledgers and payroll detail reports. Requires departmental approval.

Authorized signer - Person authorized to sign off on transactions (ePayments, BuySite orders, Personnel Change Forms, etc.). Requires departmental approval.

Frozen account - No activity will be posted to the account until its frozen status is lifted

Deleted account - Account will be put into delete status. No activity can be posted to the account. The account must have a $0 balance before it can be put in delete status.


#